| BOOKING & PAYMENT: A non-refundable deposit is required to confirm the booking and is payable upon signing the event contract. The full payment is due two weeks prior to the event. Host bar costs will be billed following the event; a credit card imprint is required.
Booking Periods:
Monday to Friday
Daytime 8:30 AM – 4:30 PM
Evening 5:00 PM – 1:00 AM Saturday & Sunday
12:00 PM - 1:00 AM (12:00 AM Sundays)
DECORATING: Absolutely NO nails, tacks, staples or tape is to be used on the walls or ceilings for any purpose. Hooks are situated around the top edge of the walls for your convenience. All decorations must be approved by the event manager before installation, and must be removed immediately after the event. NO exceptions. Decorations hung from ceiling and walls must be removed by staff for safety reasons for a charge, or removed the next day before noon.
DAMAGE: All groups are to maintain good order on the premises and are liable for damage beyond normal wear and tear. The VRC reserves the right to inspect and control all private functions. Cost for damage to the premises will be charged accordingly to the rental group. The VRC will not be held responsible for damage to or loss of any personal property and/or equipment left at the VRC prior to, during or following any events. Confetti and other loose materials are not allowed, a cleaning charge will apply.
PRESS & MEDIA COVERAGE: Any and all literature, press releases and advertisements must be approved by VRC management before release.
SECURITY: Rental groups will be responsible for the conduct of all guests while on the premises of the Vancouver Rowing Club. The VRC may require that rental groups provide their own security staff.
BAR SERVICE: Bar Service is available until 1:00 AM (12:00 PM on Sundays & Holidays). Minors are only permitted on the premises while food is being served. No alcohol is to be brought in and/or consumed that has not been purchased over the bar. No non-alcoholic beverages are too be brought in and/or severed on premise without management’s consent. Should the minimum consumption on a cash or host bar not be met, the difference will be charged to the rental group. The minimum consumption in the Trophy Lounge and Carver bar is $300 Sunday to Thursday and $400 Friday or Saturday; the Harbour Room is $500 Sunday to Thursday or $1,000 on Friday or Saturday. Bar service is self-serve. All beverage tabs are subject to applicable taxes, followed by a 15% gratuity/service charge. The Bar must close in accordance with Liquor Control Board regulations.
CATERING: All events serving food are required to use Emelle’s Catering (www.emelles.com). Any rental groups wanting to use an alternative caterer must have written approval from the event manager and a galley fee of $350 will be charged. The rental group and caterer will supply serving staff for all food-related service and must clean up all service areas including kitchen equipment, kitchen area, and BBQ. The caterer will also supply the appropriate linen for the event. The rental group and caterer are responsible to ensure that equipment and food is taken away etc. or a service charge will be levied. The VRC accepts no responsibility or liability for food and equipment brought to or left on premises.
SOCAN: (Society of Composers, Authors and Music Publishers of Canada) requires that the users of music obtain a SOCAN licence to perform, or authorize others to perform, copyright music in public. To ensure that the appropriate licence is, in fact, in place, the policy of the Vancouver Rowing Club is to collect and remit the required licence fee to SOCAN. Please note that the use of copyright music without a valid SOCAN licence may lead to a legal action for copyright infringement under the Copyright Act of Canada. In accordance with SOCAN Tariff No. 8.
GENERAL INFORMATION:
• All event details must be confirmed two weeks prior to the event
• Limited coat check facilities are available, but must be manned by the rental group. The club accepts no responsibility for any items lost or stolen.
• The rental group may not use the Member only bar facilities
• No pets on the premises
• Guests are permitted on the upper patio deck but not on the lower deck or float areas unless accompanied by a member of the Club.
• Pay parking is in affect throughout Stanley Park. The VRC lot is tow-away zone for non-members. | 
